Recently, there has been much talk about online data security, and we might add, deservedly so. Cybercriminal is a scourge that needs to be dealt with. Still, with all the talks about breaches, hackers, and firewalls it seems that we forgotten one thing – Cybercriminal may be the currently most discussed threat to your business, but it’s hardly the only one. Protecting your offices remains one of the most important duties you have to tackle to ensure your business’s wellbeing. Let us take a look how you can beef up your security.
Secure the Parking Lot
Parking lot can be a stage to some very suspicious activities, especially during the night. Make sure the lot is well-lit (motion activated light can greatly reduce attempted burglaries) and covered with cameras. If you cannot afford that many cameras, you can cover some of the less probable access points with dummy ones to discourage potential break-ins. Also, it’s a good idea to clear the space of anything that would obscure the clear view on the parking lot from the nearby street.
Make Sure Your Offices are Inaccessible to Uninvited Guests
Offices can be very busy places. If you don’t keep a very close eye on who goes in and out, a stranger can easily go unnoticed in the crowd. Make sure this does not happen by introducing mandatory identification badges both for your employees and visitors. RFID (Radio Frequency Identification) keycards can play into the whole story quite well. Regular ID cards with the name and the photo of the employee may be the less reliable alternative but, you know how they say – something is better than nothing.
Do Not Let Your Employees Work Alone
Creating paranoid, Orwellian atmosphere in your offices will only damage your staff’s morale and productivity, but be aware that privacy encourages suspicious behavior. Arrange the work schedule so that at least several of your employees always share the same work space. Also, make sure that your employees always meet their deadlines. This way, not only will you cut the need for overtime, you will also eliminate all the other problems that may occur because of it.
Lock Everything That is Not Being Used
File desks, cupboards, cabinets… They all need to be locked. Keep all the keys in one place and make sure everyone who uses them has to check in. According to a professional locksmith from Rhodes securing the entire premise with locks can be done in a matter of hours. So, your offices won’t stay vulnerable for long. As for the computers, all of your employees should enter their unique user names and passwords in order to use them and log out every time they are done.
Keep Communication with Your Employees Open
Your employees should not be afraid to make mistakes, or more precisely, to admit those mistakes. If you act reasonably, your personnel will not hesitate to reveal information that may lead to uncovering another employee’s suspicious behavior. Otherwise, you’ll encourage an atmosphere of secrecy that’s a perfect breeding ground for problems.
Train Your Employees
Finally, not all security vulnerabilities occur as a result of ill intention on behalf of your employees. Some of them are simply a product of a mistake. Turn your staff into a well-oiled machine that will keep the chance of making such a mistake at the bare minimum. Pay special attention to how your employees behave under pressure.
Some of these measures may seem a bit to excessive, but you know how they say – it’s better to be safe than sorry. Make sure your offices’ security is impenetrable and you will buy yourself some peace of mind.